We look forward to engaging with your scholarship at this year’s Pre-Conference Poster Session on February 29th as well as the 15th annual College of Education Graduate Student Conference on March 1st. Below, you will find information relevant to your presentation format. Prior to the conference or pre-conference event you are participating in as a presenter, please submit the digital element of your presentation slides/handouts/ poster here.
Please arrive at the Siebel Center for Design at 3:00 to set up for the poster session. You should prepare a standard-size (3’ x 4’) physical poster in a horizontal orientation and a digital version of the poster as a PowerPoint slide. The physical poster will be used for the exposition, during which you will have the opportunity to share your work with others. The slideshow will be displayed after opening remarks, and you will have the opportunity to preview your topic with a brief (~ 1 minute) elevator pitch.
You may find resources regarding poster formatting including templates and poster printing services at the UIUC Public Affairs website. Additionally, resources for printing posters at UIUC are available on the Illinois Library Guide.
1. The poster session includes two sections: An elevator pitch and a Showcase presentation.
a. Elevator pitch: The session will start with each poster presenter giving an elevator pitch. In other words, each presenter(s) will give a one-minute lightning talk on the stage while using the digital version of their poster.
b. Showcase: After completing their talk, the presenter(s) will be stationed in front of their physical poster for the rest of the session.
2. The venue will be the Siebel Center for Design.
3. The lighting talk will be approximately an hour long.
4. This will be followed by the poster showcase which will be for an hour and 45 minutes. All posters will be showcased concurrently.
5. The showcase will be followed by dinner and an awards ceremony for the posters.
6. The tentative schedule is as follows:
Depending on the technology available in the room you will present in, you may use your own device or room technology. To streamline conference proceedings, please submit a copy of your slides prior to the conference and bring a personal device with HDMI capabilities with you on the conference day.
Conference papers will be grouped with related topics of up to three presentations. You will have approximately fifteen minutes to present your project, which will be followed by a session-wide Q&A.
Session overview:
1. Each presenter or presentation team presents their paper with a 15-minute time limit (maximum). (total 1 hour for entire paper presentation session)
2. After all three papers have been presented, there will be time (up to 5 minutes) for the faculty discussant to comment and synthesize across papers and the time after that will be for Q&A from the audience.
3. There will be 3 presenters in one session.
4. Around 5~6 concurrent sessions will run at the same time.
5. Presenters should submit their presentation slides on the conference webpage or bring their own computer. Any lost time due to technical issues(e.g., connection issues) will be taken away from the presenter’s
III. Conference Roundtable
Depending on the technology available in the room you will present in, you may use your own device or room technology. To streamline conference proceedings, please submit a copy of your slides prior to the conference and bring a personal device with HDMI capabilities with you on the conference day. Roundtable presentations will be grouped with related topics of up to three presentations and each session will last 45 minutes.
1. One person/research team gives a presentation for about 21 minutes, with the rest of the time left for the moderator to start the roundtable (RT) session, support transition from one presenter/team to another, and close the session. Thus, there is a total of 45 minutes for one round table for two presenters/research teams. For more information, see the moderator’s responsibilities handout.
2. As part of each RT presentation, there will be sharing of the presenter/team’s research and discussion from the RT participants.
3. There will be 2 presenters or presentation teams at each round table in a session.
4. There will be 5-7 tracks concurrently.
5. 2 or 4 round tables for each track.
6. Each presenter/presentation team is required to bring their own computer for their presentation if needed as part of their presentation.
7. 2 virtual sessions and 5 in-person sessions.
8. Each presenter/presentation team should prepare and copy or link handouts that will be shared with the audience.
Please NOTE: The presenters at the roundtable should bring their own laptops.