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Human Resource Associate or Specialist
College of Education
University of Illinois at Urbana-Champaign

The College of Education has a position open for a Human Resource Associate or Specialist. This position serves as the primary HR Front End processor for the College of Education; facilitates appointment transaction services and searches for faculty and postdoctoral positions and is a resource for college faculty and staff on college/campus policies and procedures, as they relate to Human Resources and is responsible for administrative duties that require direct contact with staff, unit managers, Illinois Human Resources (IHR), University Payroll and Benefits Office (UPB) and International Student and Scholar Services (ISSS).

The University of Illinois is an Equal Opportunity, Affirmative Action employer that recruits and hires qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability or veteran status. For more information, visit http://go.illinois.edu/EEO.

DUTIES AND RESPONSIBILITIES:Employment Processes (Hiring, onboarding, separating):

  • Perform as HR Resource for hourly and student employees (undergraduate, graduate, extra help and graduate assistants), providing end-to-end assistance for newly hired employees, current employees and separating employees, for all areas of personnel and payroll. 
  • Coordinate all search related hiring activity for faculty (tenure-track and specialized faculty), by preparing and submitting hiring workflows in HireTouch, as appropriate; work closely with College HR Team and the Office of Access and Equity (OAE) with respect to affirmative action plans and equal employment opportunity practices; advise the departments on best practices for searches; final documents are prepared and sent to IHR for Board of Trustees approval, as needed
  • Conduct the onboarding process for new hires (student hourly, graduate assistants and extra help non-clerical), including completing the Form I-9 in Tracker and assist employees with new hire forms. 
  • Issuance of offer letters for student hourly, graduate assistants and extra help; work within guidelines established by the appropriate collective bargaining agreement(s), following federal and state laws, along with campus and college policies and procedures.

HR Specialist Only.

  • Facilitate retiree rehire requests and procedures from start to finish, including but not limited to, position development and approvals, and acting as the point of contact for the retiree on the submission of required forms. Manage Notice of Non-reappointment processing for temporary or budget contingent employees in the College of Education.

Application:

    This is a full-time, benefits-eligible position Civil Service Human Resource Associate position appointed on a 12-month service basis. The expected start date is as soon as possible after the close of the search.  Salary is commensurate with experience.

    Applications must be received by November 10, 2021. Apply for this position using the “Apply for Position” button below.  If you have not applied before, you must create your candidate profile at http://jobs.illinois.edu.  If you already have a profile, you will be redirected to that existing profile via email notification.  To complete the application process:

    Step 1) Submit the Staff Vacancy Application.

    Step 2) Submit the Voluntary Self-Identification of Disability forms.

    Step 3) Upload your cover letter, resume (months and years of employment must be included), and academic credentials (unofficial transcripts or diploma may be acceptable) and names/contact information for three references.

    In order to be considered as a transfer candidate, you must apply for this position using the “Apply for Position” button below. Applications not submitted through this website will not be considered. For further information about this specific position, contact Amy Hager at adhager@illinois.edu.  For questions about the application process, please contact 217-333-2137.

    The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility. The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment.

    University of Illinois faculty, staff and students are required to be fully vaccinated against COVID-19. If you are not able to receive the vaccine for medical or religious reasons, you may seek approval for an exemption in accordance with applicable University processes.

 


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