videoconferencing_170914-048

This page answers questions frequently raised by our current graduate students.  For more in depth information, please familiarize yourself with the College of Education Handbook and the Graduate College Handbook.  All forms listed can be found on our Forms page.

All Students

Registering for courses

Information regarding currently available courses is found on Course Explorer.

It is the student’s responsibility to register for courses using Self-Service by the deadline each term.   When registering for courses, please make sure to register for the correct section, credit hours, and part of term.  If a course is closed for registration, you will need to email the instructor of the course for permission to register.  If approval is given, you will need to forward that email to the registration authorizer so that an override can be completed for you to register.  The College of Education registration authorizer can only provide overrides for course in Education, for other courses you must contact that department.

Late Registration

Once registration on Self-Service has closed, you must complete the Late Registration form to enroll, drop, or change credit hours for a course.  

Registering for Independent Study

All students wishing to register for an Independent Study must first fill out an Independent Study Learning Contract.  The form will then be sent to the instructor for approval. Once the instructor approves the form, the registration authorizer will complete an override and send you the unique CRN. If you have any questions, contact the registration authorizer.

Registering for Thesis Credit

For students completing a thesis or dissertation, registration in thesis hours (599) is required.  Registering for thesis credit requires the approval of your advisor or committee chairperson.  You will need to email your advisor or committee chairperson to ask for approval to register for thesis credit.  Once you have the approval, you will need to forward that email to the registration authorizer who will then complete an override and send you the instructor’s CRN.  

Exemption request

Exceptions to College of Education policies may be requested by completing the College of Education Exemption Request form. The request will be forwarded to the student's advisor for a decision, along with any other relevant parties. A final decision will be made by the Associate Dean for Academic Programs in the College of Education.

Actions such as fulfilling the foundations requirements using a four-hour course instead of two two-hour courses or using a similar graduate level course that has been completed elsewhere can be requested through this process. Copies of official transcripts from the institution where the graduate credit was earned must be submitted with the form.

Graduate Student Petitions

To request exceptions to the Graduate College policies or deadlines, the student should complete the Graduate Student Petition. Depending on the nature of the request, petitions for exceptions require different information or supporting documentation. Students must: (1) clearly identify the issue, (2) provide justification as to why the student should be allowed an exception to this policy or deadline. 

Petitions require a minimum of two signatures (advisor and department chair/head or authorized signatory) but may require additional signatures. Upon receipt of the department chair/head's signature (or authorized signatory), the departmental contact in the Graduate Student Services Office will forward it to the Graduate College for final decision. Students will be notified of the Graduate College’s decision via email. 

Advisor Change

Students who wish to change advisors must complete the Request for Change of Advisor. Students should obtain the signature of their new advisor and submit the form to their departmental contact in the Graduate Student Services Office.

Annual Evaluation of Academic Progress

Each spring, all enrolled graduate students in the College of Education are required to complete an Annual Evaluation of Academic Progress.  This is used to determine that students are making adequate progress in their program.  Information will be sent out via email to your Illinois.edu account.  Failure to complete the evaluation by the deadline will result in a hold on your account which will prevent future registration and possibly cause conflicts with degree conferral.  

Registering to Graduate

Graduate students are responsible for adding themselves to the degree list in the appropriate term by the deadline using the Self-Service system (the same system used to register for courses).  Failure to do so may result in a delay in degree conferral.  

Registering for College of Education Convocation

Registration is required to participate in the College of Education Convocation ceremony each spring.  Please see the College’s Convocation page for more details.  

Degree Certification Request

Prior to the date of degree conferral, a student may need verification that he or she has completed all requirements for the degree (e.g., for employment or visa renewal). At any time after degree requirements have been satisfied, the student may request a Degree Certification Letter or use the on-line Degree Verification system.

Doctoral Students

IRB/Human Subjects Approval

Every dissertation requires a letter certifying either a) approval for use of human subjects or b) confirmation that human subjects review is not required.  This letter can be obtained from the Institutional Review Board (IRB) and must be obtained prior to any research done on the dissertation topic.  A copy of the letter must be submitted with any request for preliminary or final exam.  It is suggested that you begin the approval process a minimum of 8 weeks prior to the preliminary exam.

Early Research (PhD only)

The Early Research Project (ERP) is intended to be completed within the first 2 years of study in a doctoral program.  The ERP committee consists of three faculty members, generally the advisor plus two members.  The student will present a written and oral report to the committee and the committee will complete the ERP form if the student passes.  The form is then filed with the Graduate Student Services Office.  The student is responsible for scheduling the room for the ERP.  There are no additional scheduling forms for the ERP.  For students completing a Master’s thesis and continuing into the PhD program the Master’s thesis may be used for the ERP.

Research Area Requirement (PhD only)

All PhD students must complete the Research Area Requirement.  This requirement exists to ensure that all PhD students have had sufficient coursework to attain proficiency in at least one research area and are able to conduct independent dissertation research.  Students will select their Methodology Focus Area in consultation with their advisor and complete the coursework necessary to satisfy the requirement.  Once completed, the Research Area Approval form is filed with the Graduate Student Services Office.

 

Cognate Requirement (EdD only)

The cognate requirement requires an EdD student to complete 16 hours of coursework in an academic area or areas outside of their major program area. These hours will be chosen by the student in consultation with their advisor. The purpose of the cognate requirement is to provide the student with a scholarly perspective outside of their major program area, but one that relates to and supports their major area and intended field of professional practice. The cognate requirement must be completed prior to the preliminary oral examination.  The EdD Cognate form should be filed with the Graduate Student Services Office once complete.  

Qualifying Exams

Qualifying Examinations (quals) are written comprehensive examinations administered to doctoral students near the completion of their coursework.  Prior to completing quals PhD students should have satisfied the Early Research Project requirement and EdD students should have completed the Cognate requirement.  

The specifics – committee, length, time frame, format - of the exam vary between departments, divisions, and students.  The student and advisor will discuss these specifics.  A committee consists of at least 3 faculty members.  It is not required that all faculty members are in the College of Education, nor is it required that the committee be the same for each qual.

Students are responsible for completing the Qualifying Examination Information Form at least one week prior to the start of quals.   

Students should submit their completed qualifying exam to the appropriate Graduate Student Services Office contact by the deadline.

Faculty are responsible for completing their evaluation within the two week timeframe after a student submits the exam.  

A student must pass all quals before taking their preliminary examination.  

Preliminary Exam

The preliminary oral examination (prelim) follows successful completion of all required coursework, the early research requirement (PhD), the cognate requirement (EdD) the qualifying examinations, the research area requirement (PhD), and human subjects approval. In addition, all incomplete (I) or not recorded (NR) grades must be changed to final letter grades prior to the prelim.

The student and advisor should consult the College of Education Graduate Student Handbook for requirements concerning the development of the prelim committee.  

The Graduate College’s Thesis Office is a very helpful resource.  The College of Education follows their guide for format of dissertations and does not have additional College requirements.  

Students must submit the Request for Appointment of Committee Form, including IRB approval, at least 4 weeks prior to the prelim.  A prelim will not be held unless the Request for Appointment of Committee form is submitted and approved by the chairperson, department, and Graduate College.  Failure to complete this form could result in an exam delay or cancellation.  

The Graduate Student Services Office will handle scheduling the room for the exam and notify the student and chairperson via email.  

Students must be registered when they take the prelim.  The prelim must take place on campus and all chairs and co-chairs of the committee must be present, along with one additional voting member.

Final Exam

The final oral examination (final) follows successful completion of all required coursework, the early research requirement (PhD), the cognate requirement (EdD) the qualifying examinations, the research area requirement (PhD), human subjects approval, and the preliminary examination.  

The student and advisor should consult the College of Education Graduate Student Handbook for requirements concerning the development of the final committee.

The Graduate College’s Thesis Office is a very helpful resource.  The College of Education follows their guide for format of dissertations and does not have additional College requirements.  

Students must submit the Request for Appointment of Committee Form, including IRB approval, at least 4 weeks prior to the final.  A final will not be held unless the Request for Appointment of Committee form is submitted and approved by the chairperson, department, and Graduate College.  Failure to complete this form could result in an exam delay or cancellation.  

The Graduate Student Services Office will handle scheduling the room for the exam and notify the student and chairperson via email.  

Students must be registered when they take the final.  The final must take place on campus and all chairs and co-chairs of the committee must be present, along with one additional voting member.  Finals are open to the public and will be publicized with a weekly email to all College of Education faculty, staff and students.

Dissertation Deposit

Prior to final deposit with the Graduate College Thesis Office, students must have successfully defended their dissertation and obtained departmental dissertation format approval.  In the College of Education this is broken down into three parts:

  1. Dissertation committee and chairperson via the Final Exam Result (FER) form
  2. Head/Chair of Department via the FER
  3. Graduate Student Services Office dissertation format reviewer

The Graduate Student Services Office (GSSO) contact will review the dissertation format.  Due to the volume of dissertations for any given semester, students must submit the dissertation to the GSSO contact a minimum of two weeks before the Graduate College’s deposit deadline.  Late submissions may result in a delay in a student’s degree conferral and graduation status.  Once approved by the GSSO contact a student is then responsible for submitting their final dissertation copy to the Graduate College Thesis Office by the deadline.  It is recommended that you submit your final copy to the Thesis Office at least 48 hours before the deadline to allow time for revisions.

Master Students

Thesis (MA/MS only)

Students in the MA and MS programs are required to defend and deposit a thesis.  Please refer to the College of Education Graduate Student Handbook for specific information regarding committee setup and deposit procedures.  

Licensure Students

The School and Community Experiences Office is your resource for questions related to field placement.  

The Council on Teacher Education will assist you with obtaining your license and any endorsements.