Q.  How do I complete the “Statement for Programs of Study Catalog” section of the Program Proposal? 

A.  If there is a change to an existing section, use a “current” and “proposed” type of formatting.  Copy the existing paragraph or table from the Academic Catalog to your document and add how you want the paragraph to look after the proposed changes are approved.  You may also use the template as a guide. 

Q. What is the process if I have to make a change to a licensure program?

A. The program proposal (and any course revisions or new course proposals) goes to the Academic Programs Committee for approval. Proposals should include how the course changes are aligned with state standards for licensure. Once approved, they are forwarded to the Council on Teacher Eduction (CoTE). Once CoTE Executive Committee approves these documents, they are sent to ISBE and to campus simultaneously for approval.

Q.   When I prepare a program proposal that involves courses from outside the College of Education, do I need a letter of support?

A.   A letter of support is needed from the department owning the course. Approval from the college overseeing that department is also recommended and can be included on the same letter. To retrieve this letter, you can contact the academic services unit in that college/department or the department head.

Q.  If I include general education courses in a program or concentration, do I need a letter of support from LAS? 

 A.  No.  A letter is not necessary for general education courses.  It is suggested, however, that you include wording in the proposal about the estimated number of students that will be taking these courses.  However, if there are any courses that are not general education courses, a letter is required.  (See question/answer above.) 

Q.  How do I merge two or more programs/concentrations into one program/concentration?

A.   Prepare a Program Proposal to Senate Committee on Educational Policy. Nothing additional is needed if the programs are on-campus and in the same department. If the programs are in different departments, the department head of both departments will need to sign off on the proposal. 

An additional CEEED Proposal is needed to terminate the programs if any are online or off-campus programs. You will attach the CEEED proposal(s) to the Senate proposal when submitting it to the Academic Programs Committee.  

Q.  Can a student have multiple concentrations in one major?

 A.  That is at the discretion of the College of Education.  There should not be much, if any, course overlap between concentrations.  Note:  Concentrations are shown on transcripts.  

Q.  Can I add 300- or 400-level courses to an undergraduate program? 

A.  Yes, freshmen and sophomores can register for a 400-level course (unless the unit sets up a restriction at the section level) but freshmen may shy away from the higher levels. It may be more advantageous to offer 300- or 400-level courses later in the student’s career (junior or senior year) and provide them with lower level courses their freshmen and sophomore years.

Q.  How do I add courses to an existing program? For example, a student is required to take 2 courses from a list of 5 and it will be changed to 4 courses from a list of 10. 

A.  A justification letter from the sponsor of the program must be sent to the Provost’s Office. It would include confirmation that the change has been vetted through the College Academic Programs Committee and have a signature from the Associate Dean for Academic Programs. If the courses are being taught outside of the College of Education, approval from those departments and colleges must be attached to the letter. It is shared with the Education Policy Committee and recorded at the Senate level. No voting takes place.

Q.  How do I replace a course in an existing program? 

A.  If you are replacing one course for another course, it can be done through a justification letter. The letter from the sponsor of the program must be sent to the Provost’s Office. It would include confirmation that the change has been vetted through the College Academic Programs Committee and include a signature from the Associate Dean for Academic Programs. If the course is being taught outside of the College of Education, approval from that department and college must be attached to the letter. It is shared with the Education Policy Committee and recorded at the Senate level. No voting takes place.

A.  If you are replacing 5+ courses with the same number of courses, a program proposal will need to be completed. The Education Policy Committee will review and vote on the changes. 

Q.  Can changes be made to a program after initial approval but before students are enrolled in the program? 

A.  Yes.

Q.  Is a program proposal required to set up a Dual Degree program? 

A.  No. The two colleges determine whether a dual degree is possible.  There is usually paperwork that each college requires but it is handled at the college-level.

Q.  Do I need a Senate proposal form when I do a CEEED proposal for an ​online program

 A.  Offering all or part of an existing degree on-line requires only CEEED approval.  It does not require viewing or approval of the Senate Education Policy committee.