There is NO requirement to upload final papers or presentations before the conference. You are welcome to contact your session chair ahead of time if you’d to share your materials with her/him to prior to the conference but it is not expected. If you choose to contact your session chair, her/his email will become available to you once you have registered for the conference.
INFORMATION FOR PRESENTERS
- All paper and sympoisa session rooms will have an LCD projector and laptop computer. All laptops are pre-loaded with Office 2007 and Adobe Acrobat for reading PDFs.
- There are no microphones or speakers in session rooms except for Wilson and the Empire Room. If your presentation incudes audio clips, even from a laptop, please contact Chris Hathaway, Senior Event Manager at the Palmer House Hilton (312.621.7384 | firstname.lastname@example.org). Audio lines can be added at an additional charge of $85.00.
- NO audiovisual equipment (LCD projector or laptop) will be available in roundtable sessions ( in Ashland, Harvard & Empire rooms). Authors wishing to display information may do so from their own laptop computer screens.
- If you require audio-visual devices other than those provided (or other than audiolines), such as a flipchart, they may be ordered by contacting a Palmer House audio visual representative Agostino “Gus” Capone (acapone@PSAV.com or 312-917-3462) but the cost will be charged to the person making the request.
- Internet access is available in all meeting rooms.
- Please bring your presentation on a thumb drive for loading on to the laptop.
- You may bring your own laptop and exchange it out as long as it can be done quickly and without interrupting flow of session. If you wish to use your own laptop, be sure to bring a necessary adapter.
- The online conference program identifies the time and location for your presentation. It will be available in February.
- The Palmer House Hilton's room capacity charts (http://www3.hilton.com/en/hotels/illinois/palmer-house-a-hilton-hotel-CHIPHHH/eevents/roomcharts.html) indicate room size. Conference rooms are set up theater style facing front.
NOTE: In our submission guidelines, we asked all authors to verify that the names and affiliations of all authors and information regarding the submission are up-to-date and accurate before you submit your final version. You may edit your submissions up until February 28, 2013. After February 28, 2013, changes must be made through request at email@example.com and will not be printed in the final conference program. Furthermore, there will be a $20 service fee charged to the first author for any changes made to the submission after February 28, 2013.
TIPS FOR PRESENTERS
- Session chairs will be asked to note any presentations they think appropriate for publication in conference proceedings. All propsective authors will be contacted following the CREA conference with more information regarding this effort.
- As this is an interdisciplinary conference, avoid using jargon, acronyms, and/or abbreviations that not all participants may understand.
- It’s important to end the session on time - if necessary discussions can continue in the foyers in order to allow the next session to prepare and start on time. In addition, there will be two open rooms throughout the conference that are available for further discussions. More information on those rooms will be available after the schedule is finalized.
- If using a PowerPoint presentation, it’s helpful to list your name and contact information on the last slide in case there are not enough handouts.
The American Evaluation Association (AEA) provides a terrific set of tips and guidelines for paper and roundtable presentations. Do not hesitate to email CREA at firstname.lastname@example.org or call us at (217) 333-2981 with any questions.
INFORMATION FOR SESSION CHAIRS
Prior to the conference: Presenters will not be required to upload any materials prior to the conference. You are welcome to contact the authors ahead of time to discuss their presentations; their emails are available at the bottom of this message. You can also review their abstracts at the links provided next to each session.
Session Protocol: Each multi-paper session is 90 minutes with 3 papers assigned to each session. We recommend 20 minutes per paper with the remaining last half-hour for engagement and discussion. Please start each session on time and end on time. Timing cards with instructions will be provided for you to signal presenters of remaining time in presentation. Bring closure to the session and dismiss attendees.
Nomination for Proceedings: As you serve as session chair, please note any presentations you think might be appropriate for publication in conference proceedings. We will provide you with a short nomination form.
Session evaluation forms: Session chairs should remind conference participants to fill out session evaluation forms at the start and end of each session. Please distribute forms at start and ask participants to write the Session ID code (a conference schedule will be made available in each room) on the form and place their forms in a box that will be available in the back of the room as they leave. Conference staff will pick up session evaluation forms after each session.
INFORMATION ON SESSION FORMATS
Paper presentations are individual paper submissions (with one or multiple authors). In paper sessions, authors present abbreviated versions of their papers, followed by comments/critique if there is a discussant, and audience discussion. A discussant (or discussants) should be included as part of a paper session only if a discussant’s expertise can add to the understanding of the papers. Papers submitted individually are grouped with others on a common theme and will be allocated 20 minutes as part of a 90-minute session. A typical structure for a session with three papers allows approximately 5 minutes for the chair’s introduction to the session, 20 minutes per author presentation, 10 minutes of critique, and 15 minutes of discussion. If you plan on bringing handouts, prepare 30-40 handouts.
Roundtable sessions allow maximum interaction among presenters and with attendees. Roundtables are 45-minute oral presentations with discussion with attendees seated around a table. Roundtable presentations typically include 15 minutes of presentation, followed by 30 minutes of discussion and feedback. Roundtable presenters should bring targeted questions to pose to others at the table in order to learn from and with those attending. Roundtables are an ideal format for networking and in-depth discussion on a particular topic. Because of the physical configuration of this type of session, no additional audiovisual equipment, such as a screen or LCD projector, is provided. Authors wishing to display information may do so from their own laptop computer screens. If you plan to use a laptop, please be sure the battery is charged, as power source will not be provided. If you plan on bringing handouts, please prepare 15-20 handouts.
A symposium provides an opportunity to examine specific research issues, problems, or topics from a variety of perspectives. Symposia may present alternative solutions, interpretations, or contrasting points of view on a specified subject or in relation to a common theme. Symposia may also use a panel discussion format targeted at a clearly delineated research issue or idea. Symposia may be quite interactive: A large portion of the session may be devoted to activities such as discussion among the presenters and discussants, questions and discussion among all those present at the session, or small-group interaction. Symposia will be 90 minutes each. The proposer should allocate time among the multiple papers that ensures an opportunity for audience questions.