The following documentation is for User Webs Instructors, Trainers, and Admins. Documentation on User Webs for end users can be found at: http://www.ed.uiuc.edu/cio/web/userwebs/

Student User Web Folder Trainer and Instructor Policy

| Definitions | Authority and Permissions | Instructor Approval Process | Section Process | FAQs |

Definitions

Student User Web Folders. Web folder that allows student to publish web content.
Admin. The application manager or someone from CIO Network Administration Group.
Trainer. Someone who can train and approve instructors.
Instructor. Someone who has been trained and approved on user webs by a trainer.
Section. A particular section of a class during a particular semester.

Authority and Permissions

• Admins and Trainers
  • Can give and revoke SUWF instructor status.
  • Can perform all the actions available to Instructors.
• Instructors
  • Can create a new section.
  • Can perform the following actions on a section they have ownership over during the "Section Management Period" defined below.
    • Add other trained instructors to list of section owners.
    • Create User Web Folders for students who do appear UIUC section roster records.
    • Create User Web Folders for students who do not appear UIUC section roster records.
    • View status information of their section's User Web Folders including if the user is in a COE Degree Program, if their AD account is locked, their folder size and folder last modified date.
  • Can perform the following actions on a section they have ownership over during the "Section Closing Period" defined below.
    • View status information of their section's User Webs including if the user is in a COE Program, if their AD account is locked, their folder size and folder last modified date.

Instructor Approval Process.

Instructors can be approved after being trained by any CIO Student User Web Folder trainer. These workshops generally take an hour or two and can be requested from Shelley Chandler schandle@uiuc.edu . After the first workshop, changes in User Web Folder policy and interfaces will generally be sent out via email rather than requiring additional workshops.

Section Process.

A given section goes through the following stages.

Step	Description	Time
Section Creation	Create a new User Web Folder Section.	From 30 days before the section's term starts until 45 days before the end of the section's term.
Section Management Period	Instructors may: Create User Web Folders for Students in their section's UIUC Roster Create User Web Folders for Students not in their section's UIUC Roster View the status of User Web Folders for all students in their section Add additional trained instructors to their section's course owner's list	From the time a section is created until 30 days before the term ends.
Section Closing Period	Instructors may view the status of User Web Folders for all students in their section, but may not create or remove User Web Folders or add additional owners.	From the time a section is approved until 15 days after the term ends.
* After Section Closing Period	Instructors may no longer view the status of User Web Folders for students in their section.	Beyond 15 days after the term ends.

What if a student does not show up in my section's list of students?

There may be up to a seven day delay between the time a student enrolls in a section and when our database records show enrollment. This is because we get our database records from the University weekly. The date of the last extract is visible on the User Web Folder section management page. To avoid manually adding students to your section, it is best to simply avoid using User Web Folders in your section until two or three weeks into the semester. If you must create a User Web Folder for a student not showing up in your section's roster, you may use the form at the bottom of that section's management page. These users must have UIUC Active Directory accounts