Hardie Conference Travel Support Award for Students and Faculty

Conference Support Call | Add an Application | Edit an Application | Award Recipients

FORMS: Notification of Travel | Travel Reimbursement

The Bureau of Educational Research is pleased to announce the 2009-2010 Hardie Conference Travel Support Award from the Charles Dunn Hardie Trust, a gift received by the college in 2004-2005.

The generous support of an endowment from Charles Dunn Hardie has allowed the College of Education to offer a new Hardie Conference Travel Support Award to faculty and students. The amount of funding will vary based on number of applications received. Awards will not exceed $1,000. The award supports College of Education research activity by reimbursing travel and registration expenses for faculty and students presenting their work at major research conferences in their field.

Eligibility

Applicants must be graduate students or faculty in the College of Education. They must be participating at a major research conference by presenting a paper, poster, panel presentation or other scholarly work. Students must also be registered as either part-time or full-time students. Applications must be submitted prior to conference attendance by the appropriate deadline date. No retrospective awards will be considered. This is the second year of this award and preference will be given to first time awardees.

Priority

Priority will be given to applicants attending major research conferences including:

If you do not see a major conference for your discipline, please notify the committee and/or specify in your statement how attending this conference will be beneficial to your research.

Deadlines

Applications are due September 4, 2009 by 5:00pm to the Department Head of your academic unit. The Deadline Dates for FY10 are listed below. Please note that each deadline corresponds with a conference start date. If you are attending a conference in February you will need to apply in October. If you are attending a conference in December you should apply by the September deadline.

Deadline Date Conference START Dates

9/4/09                                      October 1, 2009 - December 31, 2009
10/22/09                                  January 1, 2010 - March 31, 2010
2/25/10                                    April 1, 2010 - June 30, 2010
4/22/10                                    July 1, 2010 - September 30, 2010

Application Instructions

1. Students and faculty must submit a completed application with a completed College of Education, Notification of Travel form for full consideration.

2. The application includes a proposed budget (flight and or auto transportation, lodging, meals, and registration fees), previous conference experience (students only) and written statement of funding need and benefit. Budget preparation help can be obtained by meeting with unit business contacts and/or College business office.

3. Please use APA style formating for entering the title of your presentation, poster or panel.

4. Application and Notification of Travel form need to be submitted to the Department Head of your academic unit by 5pm Friday, September 4, 2009.

Awardee Instructions

1. Awardees will need to provide (1) a letter or email of acceptance confirming their participation in the conference and (2) completed Travel Reimbursement form with their receipts.

2. Proper protocol regarding prior approval for travel is required.

3. Lodging, Meals and Car Rental reimbursed according to current http://www.obfs.uillinois.edu/obfshome.cfm?level=2&path=travel&xmldata=ratesatglance.

4. Funds cover the actual receipts for travel reimbursement, up to the $1,000 maximum amount. If total of submitted trip receipts is $850 then awardees will be reimbursed for $850 not $1,000.

Please submit hard copy of Application with Notification of Travel form to the Department Head of your academic unit.

FAQ’s: Frequently Asked Questions

Can I submit a group application for a co-authored application?
No, only individual applications will be considered.

Can only Ph.D. students apply?
No, all graduate students and faculty in the college of Education are eligible to apply if they are presenting at a major conference in their field.

Can I receive the award before the conference?
No, award recipients will not be provided with a cash advance. Award recipients can submit receipts up to $1,000 after the conference. Recipients must include a letter confirming their participation and Travel Reimbursement form with their receipts. Reimbursable expenses include air travel, ground transportation, conference registration fees, hotel lodging, and meals according to University guidelines. http://www.obfs.uillinois.edu/obfshome.cfm?level=2&path=travel&xmldata=ratesatglance

If I am a part-time student, can I still apply for the award?
Yes, all enrolled students regardless of the number of credits they are enrolled in are eligible to apply if they are presenting at a major conference in their field.

I was accepted to participate in a poster presentation can I apply for the award?
Yes. All faculty and students who submit a proposal and are accepted to present in one of the following are eligible to apply: poster presentation, oral presentation, and/or panel. Students and faculty who are participating in conferences as volunteers, discussants, and/or moderators are not eligible to apply as those roles may not require submission of work product.

Will priority be given to faculty?
No, priority will not be given to either faculty or students. All applications will be reviewed according to same criteria.

What if I am not attending a major conference in my discipline?
Applicants who are not attending a major conference in their respective fields, must provide evidence for needing support to attend an out of field conference.

How many words is the written statement?
The statement should be a maximum of 250 words.

What criteria are going to be used for selecting recipients?
Applications are going to be reviewed for the need and expected benefit from participating in the conference, the impact level of conference, and nature of participation opportunity.

What if I submit an application after the suggested appropriate deadline date?
Do not delay submitting your application, if you anticipate presenting at a December conference you should apply in September to receive full consideration.

Do I need to receive the Hardie Conference Travel award notice before booking my travel?
No, the award is a reimbursement for travel expenses and would not provide you with funds in advance of your travel.

When do I need to submit my receipts?
Submit your receipts, letter of conference submission acceptance, and completed Travel Reimbursement form within 60 days of your completed travel date.

Do I need to include my letter of conference submission acceptance with my application?
No, we realize that in meeting our deadlines you may not have received the official notice from the conference organizers. The letter of acceptance will need to be included when submitting your receipts for reimbursement.

How will I be notified of the award decision?
Faculty and students will receive a letter through campus mail in their College of Education mailboxes. Department heads will also receive notice of award decisions. A general email announcing that decisions have been made and students should check their mailboxes may also be sent.

INFORMATION FOR...

navigation

navigation

Hardie Conference Travel Support Award for Students and Faculty