Eudora - Introduction

Eudora is an electronic mail program for Macintosh and PC-compatible computers. It allows you to work with your mail on your personal computer, using a text editor very similar to a word processor. Eudora allows you to sort your mail into any number of mailbox files, and can even do this automatically for you using filters. It allows you to keep a list of nicknames, shortcuts for e-mail addresses that you use frequently.


Setting Up Eudora

1. Click on the Personal Eudora Folder, choose Duplicate fromthe File menu. Now you should have two Personal Eudora Folder. Change the folder name (i.e., Personal Eudora Folder) to your_Eudora (e.g., Laura's Eudora).
2. Double click on Your Eudora folder. Then, double click on the Eudora Settings, it will automatically open the Eudora program for you. Choose Settings from the Special menu.
3. Click on the icon labeled Getting Started in the scrolling list of icons on the left side of the Settings dialog box.
4. In the POP account box, enter your full e-mail address.
5. In the Real Name box, enter your real name.

    For example:
            Name: John Smith
            Network ID: jsmith
            e-mail account: jsmith@ux1.cso.uiuc.edu

Settings dialog box

6. Click on the icon labeled Personal Information in the scrolling list of icons on the left side of the Settings dialog box.
7. In the Return Address box, enter your NetworkID-based e-mail address. For our fictional person, the NetworkID-based e-mail address is jsmith@uiuc.edu.
8. The Dialup Username box may be left blank.

Settings dialog box
9. Click on the icon labeled Hosts in the scrolling list of icons on the left side of the Settings dialog box.

Settings dialog box

10. Leave the SMTP box blank. This will ensure that Eudora will use the machine your e-mail account is on to send as well as receive mail.
11. In the PH box, you should enter:   ns.uiuc.edu
12. Leave the Finger box blank. This works the same as the SMTP Server setting.

13. Click on the icon labeled Checking Mail in the scrolling list of icons on the left side of the Settings dialog box.

Settings dialog box

Check for Mail Every ____Minutes is an optional field. If you type a number in the box, Eudora will connect to the mail server and check your e-mail automatically. The number you enter is the time Eudora waits between making connections.

14. Click on the icon labeled Sending Mail in the scrolling list of icons on the left side of the Settings dialog box.

Settings dialog box 

In the field labeled Domain to add to unqualified names, you should enter:

An unqualified name is any address that does not contain the @ symbol, such as laura, bill, jsmith, etc.

This is optional, and whether you use it depends on how you want unqualified names to be handled. If Eudora finds an unqualified name when attempting to send a message, it first checks to see if it is a Nickname (a user-defined abbreviation). After all possible nickname references have been substituted (nicknames can point to other nicknames, and can contain other unqualified names), and if the resulting name is still unqualified, then Eudora adds an @ sign and the contents of the Domain to add to unqualified names field.

For example, if you address a message to laura, and you have entered uiuc.edu in this field, then the message will end up being sent to laura@uiuc.edu, provided that laura is not a nickname for something else. If there is nothing in this field, then the message will be refused, since only fully qualified names can be sent over the Internet.

The advantage of entering uiuc.edu as the automatic qualifier is that all you need to know is someone's Network ID, and use it in the To: field of outgoing messages, letting Eudora fill in the rest. This does not interfere with the use of nicknames, and can be used effectively in conjunction with nicknames.


Using Eudora

Checking Mail

To check your mail, choose Check Mail from the File menu. Eudora will then ask for your UNIX account password, which is used to log in to the mail server. Once you have entered the password, Eudora will connect to the mail server and check your mail.

Sending Mail

To create a new message, select New Message from the Message menu, Eudora will open a new message editing window. To begin your message, enter the address of the person you want to send mail to in the To field. Notice that Eudora has automatically entered your e-mail address in the From field. You may now press the tab key to move to the Cc field. This is the "carbon-copy" field. Enter the address of anyone else you'd like to receive this message. If you enter more than one address, separate them with commas. The next field, Bcc, is the "blind carbon-copy" field. Enter the address of anyone you'd like to send this message to. The other recipients of this message will not see any of the addresses listed in this field. Press the tab key again, and Eudora will move the cursor to the body of the message. Note that the Attachments field is automatically skipped. Eudora uses this field when you choose to attach a Macintosh file to a message (see Attaching Files, below).

You may now type your message. Note that Eudora uses the Cut, Copy, and Paste commands, both via the Edit menu and keyboard equivalents, just like any other Macintosh text editor. Once you have finished your message, you may click on the Send button to send your message. Eudora will now make a connection to the mail server and send your message. The other choices in the Message menu give you options for responding to messages that are sent to you. For instance, the Reply selection will send a message back to the person that sent the current message to you. The Forward command will send the current message to a new address that you specify, marking the text of the original message as "quoted" by inserting a ">" at the beginning of each line. Lastly, Redirect will send the current message to a new address without marking the text. You may add text to the message using any of the above options.

Nicknames

Eudora allows you to set up shortcuts called Nicknames for e-mail addresses you use often. There are two ways to set up a nickname: The first is to select a message from a person you wish to have a nickname for, and select Make Nickname... from the Special menu. Eudora will then present you with a dialog box asking "What do you wish to call it?" Type the name you wish to use for this address, and then click on the check box marked Put on the recipient list. Click on the OK button. The second way to create a nickname is to open the Nicknames dialog box by selecting Nicknames from the Windows menu, and click on the New button. Eudora will display the same dialog box as above. When you click OK, the cursor will appear in the Address field in the Nicknames dialog box. Type the address for this nickname here. When you are finished, click on the close box of this dialog box. Eudora will ask you if you wish to save changes made to your Nicknames. Click "yes" if you are satisfied with the changes you have made. Your nickname will now be available in the "side" menus in the Message menu. To send a new message to someone for whom you have a nickname, choose their nickname from the "side" menu from the New Message To item in the Message menu.

Attaching Files

Eudora has the capability to attach files to the mail you send. To do this, choose Attach Document from the Messages menu. A dialog window will appear from which you can choose the file to be attached to your message. Eudora will encode the attached document and send it along with your message. Occasionally the recipient of your message may have problems receiving the attached file, so you may wish to send another message asking for confirmation of its receipt.

Receiving Attached Documents

When you receive an e-mail message with an attached document, Eudora will display a dialog box asking you to save the attachment. Click "Save", and Eudora will proceed to convert this file and save it onto your hard drive. If you would like Eudora to automatically convert and save any attachments that you receive, then do the following:

Choose Settings from the Special menu.

From the scrolling list of icons on the left side of the Settings dialog box, click on Attachments.

Click on the Attachment Folder button. Eudora will display a file browsing dialog box allowing you to select any folder on your hard drive. Click on the Use Folder button when the folder you want is displayed on the popup menu at the top of the scrolling list of files.


For a complete version of this handout, check <http://www.uiuc.edu/ccso/pubs/all/302/ug302.html>
(This page is created by Shwu-yi Leu)